2015-05-07 May - Minutes

 

Minutes of the Special board of Directors Meeting
May 7, 2015
Gilroy, Morgan Hill, Hollister Duplicate Bridge Club
Unit 524 
 
Present:  President Jonna Robinson, Vice-President Ken Johnson, Treasurer Vincent McLoughlin, Secretary Dian Wood Picone.
 
I.  The Board moved to suspend the 2015 summer party.
 
 II.  The by-laws authorize the Board to make decisions regarding disposition of the Unit’s games.
 
III.  The Vice-President met with Unit Director who informed him that the Board was insured by the ACBL.  The question remained as to the matter of the need for insurance for individual games.  It may be a requirement of the venues where these games are held.  The Vice-President will inquire.
 
 IV.  The Treasurer calculates that the Monday and Thursday games may produce an approximate yearly income of $10,000 dollars a year.  There was further discussion of an annual fee from the Stones to the Unit to insure the Unit’s overall ownership of the games.  The Board discussed aspects of a contract between the Stones and the Unit.  It was decided that a contract for the transfer include: the requirement that the operational owners negotiate the annual donation/fees to the Gilroy Senior Center and Mt. Madonna YMCA for the Monday and Thursday games;  a condition requiring return of operational ownership of the games to the Unit in the event of termination by the Stones; the Stones be given the possession, use, repair and replacement of the Unit’s equipment, including computers, dealing machine, cards and boxes, Bridgemates, and any other additional materials; expenses of the two clubs are the responsibility of the operational owners and that they have no claim on the treasury of the Unit; commitment by Stones to cooperate and assist in the Unit Christmas Party and the annual Sectional.  These terms will be discussed with the Stones with the goal of completing the terms of transfer no later than June 1, 2015.
 
V.  It was decided that Diana Dragt be offered the position of Club manager and marketer of the  Unit Game and the Sectional.
 
Meeting adjourned at 2:45PM
 
Next Meeting May 17, 2015 at 11:00 AM
 
Respectfully submitted,  Dian Picone, Secretary
 
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Written by: Ken Johnson
Category: Unit 524 Board - Minutes
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2015-06-21 June - Minutes

Minutes of Board of Directors’ Meeting

June 21, 2015

Gilroy, Morgan Hill, Hollister Duplicate Bridge Club

Unit 524

Present: President Jonna Robinson, Vice-President Ken Johnson, Treasurer Vincent McLoughlin, Secretary Dian Wood Picone

I. Minutes of May meetings approved.

II. Treasurer’s Report approved.


Old Business.

a.) A copy of the 2014 rental agreement for the Senior Center was in past President Suzanne Proctor’s records.
While the agreement states there is “no charge,” the Unit has been paying $2 per player for the Unit and Monday games
it may be that this is an agreed upon donation. The VicePresident will check with Win to determine if he’s aware of the
basis for the $2 fee.

b.) The contract for the Stones’ takeover of the Monday and Thursday games will be finalized after review in November.
The Stones have talked about raising the fee per player for Special Games. The Board has no objection.
The contractshould contain a provision apportioning responsibility between the Stones and the Unit for repair and/or replacement
of the Unit’s equipment, namely, the main computer, Bridgemates and the boards.

IV. New Business.

a.) Donation to “Want to Play Bridge” approved. The Board will reimburse Suzanne Proctor in the amount of $500 towards
the airfare of the two designees.

b.) Diana Dragt has resigned as Club Manager. ACBL has been informed that Win Stone is now the Club Manager.

c.) The Unit game has Directors through August but must find new Directors for subsequent games. At present,
President Jonna Robinson is the only Director available. The Vice-President has begun discussions with likely candidates
and he and Win Stone will look for others.

d.) The Board discussed candidates for Vice-President in the 2016 term.

e.) The Secretary will keep Jackie Zay

ac informed as to whether she should attend the July Board meeting.

f.) The Board discussed having a Pro/Am game. Win will be consulted as to holding it at his Thursday game instead
of a Unit game as has been customary.

 

 

Next Board Meeting July 19, 2016

 


Adjourned at 12:15

Respectfully submitted,

Dian Wood Picone, Secretary

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Category: Unit 524 Board - Minutes
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2015-07-19 July - Minutes

 Minutes of Board of Director’s Meeting

July 19, 2015

Gilroy, Morgan Hill, Hollister Duplicate Bridge Club

Unit 524

 
 
 
Present:   Vice-President Ken Johnson, Treasurer Vincent McLoughlin, Secretary Dian Wood Picone.  President Jonna Robinson, excused.
 
 Minutes of prior meeting approved.
 
II.  Treasurer’s Report approved.
 
 Old Business
 
 Motion to reimburse Susan Proctor $500 for her purchase of airline tickets for recipients of the “Want to Play Bridge” scholarship approved.
 
 New Business
 
a,  Motion to invite Patty and Win Stone to the Board Meeting to discuss progress of Monday and Thursday games, approved.
 
 Jackie Zayac,  running for 2nd Alternate District Director, made a presentation to the Board asking for their support in the election.  The Board was impressed with her enthusiasm and credentials.
 
Next Board Meeting August 16, 2016
Adjourned at 12:15
 
 
Respectfully submitted,
 
Dian Wood Picone, Secretar
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Category: Unit 524 Board - Minutes
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2015-08-16 August - Minutes

        Minutes of the Board of Director’s Meeting    
   August 16, 2015
        Gilroy, Morgan Hill, Hollister Duplicate Bridge Club    
        Unit 524
 
Present: President Jonna Robinson, Vice-president Kenneth Johnson, Treasurer Vincent McLoughlin, Secretary Dian Wood Picone.  
 
I.       Minutes of prior meeting, approved.
 
II.     Treasurer’s report, approved.
       a)  Vice-president noted that the Unit was still generating some income.  As the Board does not want to depend on reserves for minor expenses, it was suggested that the player fees be increased by $1 and that free Birthday plays be eliminated. The change will occur at the first of the year.  The Unit will continue to provide snacks.    
 III.   Old Business
        a)   Change-over of the Monday and Thursday games to the Stones appears to be going well.  There is a significant increase in the number of Hollister players at the games.
 
          b)   There was a question of how Don McCown  and Win Stone will handle matters of equipment and coffee service at the Unit Games. The Vice-president will discuss logistics with the parties and report back to the Board. 
 
       c)  The Board discussed the qualifications of those candidates for District 21 First and Second Atlernates position.The candidates for 1st Alternate are: Bruce Blakely, Stu Goodgold and Bill Corliss. The candidates for 2nd Alternate are: Jackie Zatac and Katherine Ewing.  Each Board member has a vote independent of the other members.
 
         d)   A Nominating Committee has been formed consisting of Diana Dragt, Suzanne Proctor and Rosemary Erwin.  They are to find members willing to fill Vice-President and Membership slots for 2016.
 
IV.  New Business
 
        a)   There was a suggestion that the Unit should consider merging with a neighboring Unit.  The pros and cons of such a merger was discussed.  The matter was  tabled for discussion at a future meeting. 
 
       b)   The Vice-President presented graphs showing attendance at games for 2013 through 2015 and a numerical list of Unit memberships in the District. Attendance of the games is up and the Unit 524 is the second smallest in the District with 109 members.  
 
          c)  The Vice-President reported that arrangements for the Sectional are progressing well and there has been a good response in the numbers of volunteers.
 
Next Meeting is September 10, 2015 @ 2:00 PM.
Meeting Adjourned at 12:15
 
Respectfully submitted, 
 
 
 
 
Dian Wood Picone, Secretary
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Category: Unit 524 Board - Minutes
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2015-09-16 September - Minutes


Minutes of Board of Director’s Meeting

September 16, 2015

Gilroy, Morgan Hill, Hollister Duplicate Bridge Club

Unit 524
No quorum. No meeting.

 

Details
Written by: Ken Johnson
Category: Unit 524 Board - Minutes
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  1. 2015-11-15 November - Minutes

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